Last Modified: [December 20th 2020]

1. General Provisions

The following Privacy Policy governs the processing of personal data by Malaysian Danish Business Council a Public Company Limited by Guarantee and without a share capital under The Company Act 2016 Malaysia, as well as processing of personal data by our affiliates and associated companies (“we” or “us”).

We are committed to protecting and respecting your privacy.

The purpose of this Privacy Policy is to specify which categories of personal data We collect through our business activities, our websites subdomains and/or folders, applications, tools, services and any other means relating to information or communication, including emails (hereinafter collectively referred to as the “Services” or “Activities”); how it processed and disclosed to others and how it safeguarded.

 We care about the privacy of the users of our Services and all others whose personal data may be collected (hereinafter “User” or “you” or “your”) and will only collect and process personal data in accordance with the provisions of this Privacy Policy.

Should you have any questions about this Privacy Policy or the feeling that your interests are not or inadequately represented, please don’t hesitate to contact us at [email protected]

This Privacy Policy may change from time to time, but you will be notified by revising the date at the top of the Privacy Policy that’s available on our website or we may provide you with additional notice such as adding a statement to our website’s homepage. Modified versions will have immediate effect, unless stated otherwise.

Please note that the Services and/ or Activities may contain links to other websites digital platforms or Internet resources which may collect personal data voluntarily or through cookies or other technologies.  We have no responsibility, liability for, or control over those other websites or Internet resources or their collection, use and disclosure of your personal data and recommends you review the privacy policies of those other websites and Internet resources to understand how they collect and use personal data. 


2. Introduction

2.1 About

We, the Malaysian Danish Business Council (“we”, “us” or “MDBC”) provide a network to build opportunities for Danish, international and local organisations in Malaysia with ties to Danish business, we encourage trade and investment in Malaysia and the Asia-Pacific region and we provide our members with practical support and advice, delivered via a range of scheduled activities to share knowledge and expertise.


2.2 About this Privacy Policy

We are committed to protecting and respecting your privacy. This Privacy Policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us, so please read it carefully. By using our services, participating as a member or attending our events, you consent to your information being processed by us in the manner described in this Privacy Policy.


2.3 Changes to this Privacy Policy

We may change this Privacy Policy from time to time, to reflect changes at MDBC, or for legal or regulatory reasons. Unless we are unable to do so, we will give you reasonable notice of any changes to this Privacy Policy, which may be by notifying you via email and/or by posting an updated version on our website.


2.4 How to Obtain a Copy of Your Personal Information

For information about how to obtain a copy of your personal information or how to update your personal information, please see section 3.10 below (access to your information and ensuring it is up-to-date).


3. Your Information

3.1 Business Contact Information

In many instances, the information we collect may be “business contact information” (i.e. your name, position name or title, business telephone number, business address, business email address or similar information, not provided solely for personal purposes). MDBC will use all reasonable efforts to observe the terms of this Privacy Policy in respect of business contact information. The protection of and respect to your information is important to us.


3.2 What Information do We Collect About You?

3.2.1 We may collect and process the following information about you:

  • Information that you provide during the registration process for MDBC and copies of any documents you provide to us;
  • Your MDBC contact details;
  • If you are a speaker or an attendee at any of our events, we may collect information about your participation at our events (e.g. number of events spoken at/attended, type of events you speak at/attend).

3.2.2 We use cookies on our website to distinguish you from other users of our website.

This helps us to provide you with a good experience when you browse our website and enables us to improve our website. If you would like to change the way website identify you, you should change the cookie settings in your browser settings.


3.3 How do We Use Your Information?

We may use your information in the following ways:

  • to provide our services, including inviting you to and organising events, providing news and updates and reports about events, sending you our magazine or any printed publications, providing general news and information about business opportunities that we think will interest you;
  • to facilitate communication, networking and business opportunities for and between you and other members, participates or users of MDBC
  • to provide you with information about business opportunities that may be of interest to you;
  • to deal with your requests and enquiries, and to provide you with information about our services, activities or content;
  • to process the registration and maintenance of your account;
  • to personalise the way in which our website and services are presented to you, including to ensure that content of our website and services are presented in the most effective manner for you and for your device;
  • to analyse your use of our services;
  • to carry out our obligations arising from any contracts entered into between you and us;
  • to investigate any breach of our Terms and Conditions by or relating to you;
  • to allow you to participate in interactive features of our website; and
  • to notify you about changes at MDBC.


3.4 What if You Want to Unsubscribe?

For existing and new members or contacts of MDBC, when we contact you, we will provide you with an unsubscribe facility, in case you decide that you do not want to be contacted again. You should follow the instructions which are included when we contact you, if you wish to unsubscribe from future messages.


3.5 Will We Share Your Information With Third Parties?

We share your information with other users, members, and selected third parties of MDBC to facilitate communication, networking and business opportunities (for example, if you have expressed an interest in business opportunities, we may share your details with a connected organisation). Any information you upload to your profile and/or post on our website may be visible to our personnel and other users of our website.We may disclose your information to third parties:

  • where partners help us in the administration or operation of our organisation (e.g. our hosting/back-up service providers, our IT service providers and our marketing service providers); and
  • if we are under a duty to disclose or share your personal information in order to comply with any legal or regulatory obligation, or in order to enforce or in complying with our obligations under our terms and conditions or other agreements; or to protect our rights and property.
  • We may share your dietary requirements into event venues.


3.6 Third Party Services

We may provide you with links to and/information about websites and services operated by third parties.  If you follow a link to any of these websites or services, please note that these websites or services may have their own policies and will not be subject to this Privacy Policy.  We do not control such third party websites or services and are not responsible for their contents.


3.7 Transferring Information Outside of Malaysia

Where our partners who help us in the administration or operation of our organisation are based in other locations, your information may be transferred outside of Malaysia.  We will ensure that any such third parties have reasonable security arrangements in place.  We may also transfer your information outside of Malaysia in relation to business opportunities but we would only do this with your consent.


3.8 How do We Protect Your Information?

The security of your information is important to us. We maintain appropriate and reasonable security arrangements to prevent unauthorised access, collection, use, disclosure, copying, modification, disposal or similar risks. However, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal information, we cannot guarantee the security of your personal information provided to us via the Internet, and any transmission is at your own risk.


3.9 For How Long is Your Information Retained?

We will only hold your information for as long as is necessary for the purposes described in this Privacy Policy or in our terms and conditions, or for legal or business purposes during your membership and for a reasonable time after you cease to be a member.


3.10 Access to Your Information and Ensuring it is Up-to-Date

If you would like a copy of some or all of the information we hold about you, please contact us at [email protected]. We want to make sure that your information is accurate and up-to-date. You can update your account details at any time via You may ask us to correct or remove information you think is inaccurate by contacting us at [email protected]